Overview

What is a 1099?

Compensation of $600 USD or more within a calendar/tax year that is paid to United States (U.S.) non-employees (freelancer workers) must be reported to the Internal Revenue Service (IRS). Form 1099 is an income statement for this purpose.

Why did I receive an email notification about 1099 filing when I don't work in the United States?

It is important that we collect up-to-date Tax Information for every payment recipient for whom we will file a 1099 Form.

The notifications we send are based on the Tax Information in your Worksuite profile. If you received a notification encouraging you to review the Tax Information in your profile:

* You have completed the Tax Information form and indicated that your tax filing country is United States, OR

* You have not yet completed the Tax Information form

Completing the Tax Information form in Worksuite will both ensure you continue to be payable and avoid any further 1099-related notifications if your tax filing country is other than United States.

See below for how to access the Tax Information form in Worksuite.

I've already completed my Tax Information. What's wrong with it?

To ensure we receive up-to-date tax information from each freelancer for whom a Form 1099 should be filed, we include in our email distribution each year those who have already completed their profile with tax filing country United States. This is a reminder to make sure your Worksuite profile's Tax Information is current and accurate.

Note that, presuming you meet the income threshold, we will file a 1099 with your existing tax information, even if you don't submit an update in the enhanced version of the form by December 31, 2024. However, a complete Tax Information form is still required to remain payable by Worksuite.

I am a U.S. citizen living abroad. Do I need to file taxes in the U.S.?

Yes, if you are a U.S. citizen or a resident alien living outside the U.S., your income is subject to U.S. income tax, regardless of where you live.

Beyond this statement (which is available with additional information on the IRS website), Worksuite is unable to offer tax guidance. Please consult with a tax professional regarding whether and how you will file.

Unless you are certain you will not file U.S. income tax, please ensure your Worksuite profile’s Tax Information is up to date.

I am a non-U.S. citizen receiving compensation from a U.S. company. Do I need to file taxes in the U.S.?

Non-U.S. citizens are not required to file taxes in the U.S. unless the work is performed in the U.S. That said, Worksuite is unable to offer specific tax guidance, and for any further questions, please consult with a local tax professional regarding whether and how you will file.

What type of 1099 filing do you submit?

We file Form 1099-NEC for all payments.

What is the 1099 filing process and timeline?

• In early December, we request you to review and update the Tax Information in your Worksuite profile
  

• No later than January 31, we complete the filings to the IRS in bulk (more below about receiving your copy)
  

• Through April 15 (and likely beyond), we support you with any corrected filings that may be required

Your Tax Information

Do I need to update my Tax Information in Worksuite if I already completed a W-9?

Yes! While the collection of the W-9 form is important for your client, Worksuite sources the 1099 filing information from data fields in your Tax Information rather than parsing the W-9 PDF documents.

As of 2023, Form W-9 is auto-generated from your Tax Information so you only need to submit it once.

How do I review/update my Tax Information?

Please log in to your Worksuite profile. From your avatar at lower left (either initials or profile photo), navigate to Settings and then Tax Information. A separate Help Center article with screenshots is here.

I had a change of tax entity this year. Will you file multiple 1099s?

Please submit a support request via our Help Center so we may take note of your tax entity change as a filing exception.

Profile Access

I have forgotten my Worksuite profile username and/or password. How do I log in?

If you no longer have your registration email, please click here to generate a secure login.

Please refer to these instructions to update your profile’s email address and/or password.

Neither password reset nor the login link are allowing me access to my profile.

Please reach out to your client directly for assistance.

Payments

Which payments are included in 1099 filings?

• Your client is a business registered in the United States and subscribes to Global Pay (Worksuite processes your payments)

• You have indicated in the Tax Information section of your Worksuite profile that you file taxes in the United States (residence may be abroad)

• Invoices were processed on or before December 28, 2024, the final pay run batch of the tax year

• The sum of the invoices processed in 2024 is $600 USD or more

At this time, we do not exclude 1099 filings based on the Federal Tax Classification indicated in your Tax Information. Our 1099-NEC issuance for payments to a C- or S-Corp may serve as a reference for compensation and may be disregarded for IRS purposes.

I was paid less than $600 USD. Can I still receive a 1099?

Worksuite only files for recipients who have been paid at least $600 USD. See here for directions as to how to download your payment history from your Worksuite profile.

Filing Process

When are 1099s filed?

No later than January 31 of each year for the previous tax year.

How are 1099s filed?

We e-file with the IRS through our filing partner.

How do I receive a copy?

In accordance with IRS requirements, we solicit consent for electronic form delivery from each freelancer and offer paper copies for those who decline or do not respond.

As soon as your 1099 filing is accepted by the IRS, you will receive an automated email from Worksuite inviting you to log into your Worksuite profile and provide or decline your consent for electronic access to your 1099 copy.

We also share all copies with your client.

How do I make my consent election? How does this impact form access?

Navigate to "1099-NEC" in your Worksuite profile Settings, which you may reach with the gear icon at lower left from your Dashboard:

You may provide your electronic consent before or after your 1099 copy is available.

Once your copy is available in your profile, you must provide your consent to digital delivery for the form to be available for download.

You may edit your consent after you submit it:

• If you provide consent after declining, your form will become available for download
• If you decline consent after giving consent and have already downloaded your form, we will not mail an additional postal copy; your declined consent will apply to future filings, including any corrections

How do I request a paper copy?

If Worksuite does not receive your consent to digital delivery by January 30, whether by declining or non-response, your 1099 copy will be mailed to the address in your Tax Information.

While Worksuite files no later than the deadline of January 31, your copy may be received subsequently in the case of postal mailings.

How do I request a correction for my 1099?

The IRS requires that your Name (whether Individual or Business), Tax Identification Number (TIN), and compensation are accurate.

As long as these details are accurate, a corrected filing, for example to update an address, is not required, and in fact, submitting a corrected 1099-NEC could create unnecessary discrepancies.

To correct a Name or TIN, the first step is making sure you update your Tax Information to that which should reflect on your 1099. Then you can submit a support request for our team to assist you with a filing.

To correct your compensation, please consult with your client. If aligned that the compensation needs to be updated, we must field the request directly from them.

Why have I been notified that my 1099 is Accepted with Errors?

The IRS status of your 1099 filing may be Accepted or "Accepted with Errors". While we are not informed of the nature of the error, only the status, the possible reasons for “Accepted with Errors” status include:

• A mismatch between the Name and TIN on file with the IRS
• TIN type mismatches (e.g., using an SSN instead of an EIN)

Your client has been informed of the status because, as the Payer, they are responsible to submit accurate Payee information, and the IRS may impose penalties if the information is not corrected.

At your earliest convenience, correct your Tax Information and request us to file a correction on your behalf.

I still have questions!

How can we contact you for additional assistance?

Please submit a support request via our Help Center, and we’ll be happy to assist.