Understanding Compliance Rules: Guidelines and Best Practices

Compliance rules help you maintain regulatory standards and internal policies throughout your hiring process. In this article, you’ll learn how compliance rules work, how to check and override a talent’s compliance status, and how to ask Worksuite Support to set up your rules. Follow these steps to automate compliance checks and reduce manual oversight.

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How does it work? 

For each talent type, your rules can require any combination of signed agreements, custom profile fields, requested documents, bank details, Contract templates, a passed background screening or a passed ID verification. Talent who meet every rule are considered 'Compliant'. Worksuite Support sets the rules up for you (see How do I get started?).

Compliant Statuses

All talent will be considered 'Not compliant' until they have completed each of the Compliance Rules. Once the talent meets every rule, their profile will be updated to Compliant. If a requested document used in a rule expires, or isn't verified yet, the talent is Not compliant until they upload a current copy. See How to Manage Requested Documents for Your Talent.

Compliance Tab

An additional tab on profiles appears to review which compliance components are needed.

Compliance Banner

There is also a red or blue banner on the profile to indicate their Compliance status.

Filtering

Best of all, you can use the Compliance filter in your talent directory to save a search for only fully compliant talent.

Override Compliance Rules 

Do you need to override a compliance status? Teammates whose role allows overriding compliance can open the three-dot menu under the talent's name and choose Set as compliant. To undo it, choose Remove compliance override from the same menu. Overridden profiles show as Forced compliant.

How do I get started? 

Send an email to support@worksuite.com with your list of Compliance Rules, and we'll configure them within 1-2 business days. 

Common Examples: 

A) All Freelancers and Businesses are required to complete a Background Screening. 

  • Set the Checkr Background Screening as a Compliance Rule.
  • Use the Compliance filter to see only profiles that have passed their Background Check.

B) Require all Drivers to have a valid driver's license and a signed NDA.

  • Add an ID Verification stage set to Driver's License to their workflow, and set a passed ID verification and the signed NDA as compliance rules.
  • Use the Compliance filter on All Partners (or a report in Insights) to list drivers who aren't compliant.

Support/Resources

Still have questions about compliance rules? Click Support in the bottom-left corner of Worksuite to contact our Support team, or email support@worksuite.com. Including a link to the page you're on and a screenshot helps us answer faster.