Understanding Compliance Rules: Guidelines and Best Practices


Compliance rules help you maintain regulatory standards and internal policies throughout your hiring process. In this article, you’ll learn how to create, manage, and apply compliance rules within Worksuite to ensure every candidate meets your organization’s requirements. Follow these steps to automate compliance checks and reduce manual oversight.


TABLE OF CONTENTS

How does it work? 


First, select a combination of Agreements, Custom Profile Fields, or Requested Documents per partner type that is required in order to be considered 'Compliant' within your organization. 



Compliant Statuses

All talent will be considered 'Not Compliant' until they have completed each of the Compliance Rules. Once the talent completes the required documents, their profile will be updated to Compliant. 


Compliance Tab

An additional tab on profiles appears to review which compliance components are needed.




Compliance Banner

There is also a red or blue banner on the profile to indicate their Compliance status.




Filtering

Best of all, you can use the Compliance filter in your talent directory to save a search for only fully compliant talent.



Override Compliance Rules 

Do you need to override a compliance status? Admins can use Actions > 'Set as compliant' to manually override a compliance status. You can revert the override to allow the profile to adhere to the predefined compliant requirements.



How do I get started? 

Send an email to [email protected] with your list of Compliance Rules, and we'll configure them within 1-2 business days. 


Common Examples: 

A) All Freelancers and Businesses are required to complete a Background Screening. 

- Set the Checkr Background Screening as a Compliance Rule.

- Use the Compliance filter to see only profiles that have passed their Background Check.


B) Ensure only Drivers to have a valid Driver's License as well as a signed NDA. 

- Set the Identify Verification and the NDA Agreement as a Compliance Rule

- Using Workforce Analytics, report all drivers who are not compliant. 


Support/Resources


Have questions about Compliance Rules?


Click the Support button in the bottom left to contact our amazing Support team or reach out to [email protected]