Global Pay lets you pay your talent in most countries from Worksuite. Your team approves and schedules invoices, you fund the payrun, and we send the payments through Moneycorp, our payment partner.
This article is for accounts set up from May 2025 onward, which fund before each payrun. If you fund after each payrun and get a funding notification email, see Global Pay Funding for Accounts Set Up Before May 2025.
Availability: Available with Global Pay
In this article
- How a payrun works
- Payrun schedules
- Fund before the payrun starts
- Automated funding with reverse wire
- When your talent get paid
- Invoice statuses
- What your talent see
- Related articles
How a payrun works
| Stage | What happens |
| Invoice created | Your talent submits an invoice, or Worksuite creates one. It starts as New. |
| Approve and schedule | Your team approves the invoice, then schedules it. You can schedule an invoice only after the worker has added their bank details and tax information. Until then, Schedule is greyed out. See Global Pay: Payable Requirements for Freelancers. |
| Fund | You send enough funds to your funding balance to cover everything scheduled. |
| Payrun | The payrun starts and processes every scheduled invoice your funding balance covers. |
| Payment | Payments go out on the next business day. |
Payrun schedules
| Schedule | The payrun starts |
| Weekly | Friday evening, Eastern Time |
| Monthly | The evening of the last calendar day of the month |
Schedule invoices by 7:00 pm ET on the payrun day. Invoices scheduled after that go into the next payrun. If you need different payrun dates, ask the Payment Operations team.
Fund before the payrun starts
Your funds need to be in your funding balance before the payrun starts. When it starts, we process your scheduled invoices from the smallest amount up, until the balance runs out.
Any invoice the balance doesn't cover stays Scheduled and shows “This Invoice needs to be rescheduled due to lack of funding.” Reschedule it for a later payrun once you've added funds.
To fund a payrun:
- Schedule every invoice you want in the payrun.
- Go to Invoices, expand the funding balance display at the top, and click Funding Statement. We email you a link to the PDF. It shows your balance, your scheduled invoices, and the amount to send. See Funding Balance Display & Funding Statement.
- Send that amount by wire transfer, using the bank details and reference number printed on the statement.
Important: A wire transfer can take a full business day to arrive. Send your funding at least one business day before the payrun so it's in your balance in time.
Good to know
- Include the reference number on every wire. It's how Moneycorp matches your wire to your account. Use the wire (ABA) routing number. ACH transfers usually drop the reference, so Moneycorp can't match your funds to your account right away.
- Your funding is one balance. Funds that arrive early wait for the next payrun, and anything left over stays for the one after. You can send a larger amount to cover several payruns at once. See Pay Run Funding Options.
- Generate the statement after you schedule. Invoices scheduled afterward aren't on it, so generate a new one if you add more.
- Paying invoices in more than one currency? The statement converts any invoice that isn't in your funding currency and adds a 6% buffer, so a rate change doesn't leave you short. Send the statement total, buffer included. Anything unused stays in your balance.
- Don't see the funding balance? You need permission to schedule invoices. See Funding Balance Display & Funding Statement.
Automated funding with reverse wire
If you fund in USD from a US bank account, Moneycorp can pull the funding for each payrun directly from your bank account. With reverse wire, there's nothing to send in advance. Moneycorp pulls the exact amount on the first business day after the payrun.
Setup takes a one-time authorization from your bank and a $1 test pull. To get started, contact the Payment Operations team. See Automated Pay Run Funding Withdrawals.
When your talent get paid
Payments go out on the next business day after the payrun: Monday, for a Friday payrun.
- US bank accounts: the same day or the next business day
- Bank accounts outside the US: 3 to 5 business days
We don't send payments on US bank holidays. A Friday payrun before a Monday holiday goes out on Tuesday.
Invoice statuses
| Status | What it means |
| Scheduled | The invoice is in line for the next payrun. |
| Processing | The payrun has started and the payment is being prepared. |
| In flight | The payment has been sent to your talent's bank. |
| Paid | Three days after In flight. This is based on typical bank timing, not a confirmation from the receiving bank. |
Your talent see the same statuses in their own view. See How to Approve and Schedule Invoices.
What your talent see
Your talent get an email when you approve their invoice, when it's In flight, and when it's Paid, so your team doesn't need to send separate updates.
Related articles
- Funding Balance Display & Funding Statement: check your balance and get the amount to fund
- Pay Run Funding Options: compare the ways to fund your payruns
- Automated Pay Run Funding Withdrawals: set up reverse wire
- How to Approve and Schedule Invoices: approve, schedule and check every invoice status
- Global Pay: Payable Requirements for Freelancers: what a worker needs before you can schedule their invoice
- Global Payment Coverage: the countries and currencies we pay
- Payments Overview: how invoicing works, with or without Global Pay
Need help? Email the Payment Operations team at paymentops@worksuite.com, or click Support in the bottom left of any Worksuite page.